Constitution of the International Pig Veterinary Society
(as of June 2008)
The Society shall be known as The International Pig Veterinary Society (IPVS).
2. Association by Affinity
|a)||The International Pig Veterinary Society (IPVS) is an association of specialists in pig health and disease, and will become an associate member of the World Veterinary Association (WVA) in accordance with article 4 of the status of the WVA.|
|b)||The WVA shall be informed every year about the activities of the IPVS.|
The objectives of the Society shall be the following:
|a)||The holding of International congresses for the exchange of knowledge related to pig health and disease.|
|b)||The promotion of the formation of Pig Veterinary Societies in all pig producing countries and promotion of cooperation between such societies.|
|a)||Membership shall be open to all Veterinarians interested in the aims of the Society.|
|b)||A member is any veterinarian who is a registered delegate at the Congress during which the General Meeting is being held.|
|c)||Associate membership shall be open to non-Veterinarians interested in the aims of the Society, however, associate members will have no voting rights.|
|d)||Voting rights rest in individual members and not in interest groups or companies.|
5. Structure of the Society
A general meeting of the IPVS shall be held to coincide with every biennial congress organised.
Denomination and role of office bearers
The officers of the Society shall be a President, a Vice President and a General Secretary. A representative to WVA may be elected.
The main task of the President and the Vice President is, with the help of their committee, to organize the International Congress of the Society for which they have successfully bid. A General Secretary of the Society shall be appointed by the IPVS Board.
The role of the General Secretary is to ensure continuity. The elected representative to the WVA must ensure the maintenance of the relationship with the WVA.
Procedures for the election of office bearers
Potential future congress hosts (bidding committees) shall nominate their candidates for the posts of President and Vice President of the IPVS.
The nominees of the successful bid committee shall become President elect and Vice President elect, respectively, at the conclusion of the Biennial General Meeting of the Society preceding the congress for which they have successfully bid. The President elect and Vice President elect will automatically become President and Vice President, respectively, at the next General Meeting.
The IPVS representative to the WVA shall be elected for a 4 year period at a General Meeting. Nominations for the post should be submitted to the General Secretary not later than 24 hours before an election takes place. Each past president will become a President of Honour. Should a President resign or leave office, he will be replaced by the Vice President or a nominee of the local organising committee.
The IPVS Board shall consist of the President, the Vice President, the General Secretary, the President elect and the 5 most recently retired Presidents.
Honorary Life Membership
Any member of the IPVS can nominate a Veterinarian for Life Membership of the IPVS in recognition of dedicated service to the IPVS. Such nomination should be received by the IPVS Board at least three months prior to a General Meeting. Should the board approve the nomination, it will be submitted to the General Meeting for ratification.
|a)||Congresses shall be held periodically, preferably biennially.|
|b)||At the General Meeting held during each International Congress, the date and venue for the next Congress shall be confirmed. The congress venue and proposed date for the congress thereafter will be decided by vote should there be more than one bid.|
|c)||IPVS Congresses must not clash with WVA Congresses.|
|d)||The venues, dates and agenda of the IPVS Congresses must be communicated to the permanent commission of the WVA.|
|e)||The President and his organizing committee are responsible for procuring funds for financing their Congress.|
|f)||Each organizing committee shall provide funds for the travel, accommodation and registration costs of the IPVS representative to the WVA.|
|g)||The IPVS Board will ensure that should a local organising committee fail to organise their congress timeously, alternate arrangements will be made.|
7. Amendments to the Constitution
Proposed amendments to the constitution must be submitted to the General Secretary at least 12 weeks before the next General Meeting for consideration by the IPVS Board. Should the Board approve the proposed amendment(s), the latter shall be submitted to the General Meeting for ratification.
Operating Procedures of the IPVS
All congress organisers are required to provide a detailed report including: Details of the science program, social program, delegate registration information, sponsorship received and an audited financial report within six months to the IPVS Board.
2. IPVS Fund for Young Scientists
The organizing committee of each IPVS Congress shall reserve a sum as determined by the IPVS Board for the establishment of a Bursary Fund for young scientists to attend the next Congress. Said funds shall be transferred to the Organizing Committee of the subsequent Congress.
3. Honorariums for office bearers
The Organizing Committee of the Congress shall also be responsible for providing transportation to and from the Congress, complimentary registration and lodging during the Congress for: The Immediate Past President, the General Secretary and the President elect. The Organizing committee of the congress shall provide complimentary Congress registrations to all past Presidents and Honorary Life Members.
4. Duties of General Secretary
The duties of the General Secretary shall be to ensure continuity of congresses, ensure adherence to the constitution and run the day to day affairs of the society.
These duties shall include but shall not be limited to the following:
|4.1||Administration and safeguarding of IPVS funds:
. Student funds
. Administration funds including funds for payment of the General Secretary's Stipend.
|4.2||Databases of members (delegates)|
|4.3||Databases of National or specialist Pig Veterinary Organisations|
|4.4||Maintaining an IPVS website|
|4.5||Maintaining historical records|